TBAC 027 | Author Cast : How to Navigate Getting Things Done® & Apply it

by Yaaqub Mohamed a.k.a Yamo2

The Business Analyst Coach Podcast Artwork

So, you have an idea, an ambition or a project.

Interested in getting it done?

Then go ahead grab yourself a copy of “Getting Things Done – The Art of Stress-Free Productivity“, but before that listen to this podcast.

In this part 2 of a two-part series (you can listen to part 1 here), David shares with us how to navigate and apply the GTD system.  He also answers a few community questions at the end of the podcast.

(See the end of this blog post to find out how you can get a FREE copy of the #GTD audio book.)

Here is the podcast:

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Sneak Peek of the Episode

  • The importance of being clear to achieve results.
  • Why David almost gave up writing this book.
  • Discussion around the three parts of the book.
  • The importance of first three chapters to give you the whole sense of the model.
  • Simple behaviors that are part of following GTD.
  • How to handle things when they shows up and not when they blows up.
  • What leads to more trust with your intuitive choices?
  • The decision-making conundrum.
  • How not to be a compulsive list maker.
  • How to free up your psyche for much better and much higher level of functioning.
  • Discussion around the biggest barrier to entry to implement GTD
  • The good email fairy.
  • The biggest motivation for using GTD.
  • When you will take yourself a lot more sincerely and a lot less seriously.
  • Discussion around collection vs capturing.
  • When is the mettle of GTD really tested?
  • How to internalize the GTD methodology.
  • Discussion around habits, rituals and keystone rituals.
  • Getting the inbox empty ritual as an example and its implications.
  • Why the in basket is such a big iconic tool.
  • GTD connect – getting involved in.
  • The importance of having Keystone effects with small steps.
  • How GTD inspired the Omnifocus Apps.
  • Key takeaways to increase your productivity:
    • keep meaningful things out of your head.
    • decide sooner than later the actions and outcomes embedded in any of those.
    • organize those in some appropriate places that you step back and review them on some consistent basis.
    • trust your heart in what you are about to do.

Answers to Community Questions

  • Ideas and inputs for using parts and pieces of your programs.?
  • How to apply GTD to group projects?
  • How to use Evernote with GTD?
  • Apps recommendations for using GTD?

Insightful Quotes From This Episode

“It takes less energy to achieve the results when you are clear.”

“If you wanted to really apply this, then part 2 is literally blow-by-blow implementation process that I have spent many years sort of honing down to.”

“There are no new skills required, and frankly no new tool required. “

“The difficult part is getting yourself motivated to do that completely and to keep everything out of your head.”

“Decide what is the next action and recognize if there are any embedded projects in anything you’ve captured that are meaningful.”

“How to handle things when they show up and not when they blow up.”

“People avoid decision making because they are afraid that they will make a wrong decision.”

“Some people just write this down and don’t do anything with it, they are compulsive list makers. They just spread lists all over the place.”

“Some people just decide what the action step is on something but they don’t park it anywhere.” 

“The biggest problem that anyone runs into is to using your psyche as your system for remembering and reminding. As opposed to trusting an external system for remembering and reminding.” 

“Ohh God… you mean I’ve got to write down everything thats on my mind???”

“It is true that the prime motivation is to get out of pain.” 

“The vast majority of the motivation is to get me back to comfortable.” 

“The onion peel of the #GTD system.”

“One of the most prevalent needs at the executive level right now is a clear space. Thinking space.” 

“I know a lot of executives who would give a significant body part to just to have 2 hrs a week to do creative and strategic thinking.”

“You get more psychic space than physical space or even time space.” 

“The better you get the better you better get.”

“Get into the Zen of it (#GTD) and start to enjoy the process.” 

“What is Next? There is so much embedded in that that it’s beyond the simplicity of that question.” 

“If everybody is clear we are done. (On what is the next action on their goals).”

“You don’t want to wait until they block you in a dark alley to practice on your karate blocks. You must have practiced them thousands of times in simple little ways so that they come intuitively and instinctively to you when the heats on.” 

“The key thing is to look around and ask what rituals I can build in.” 

“It takes two years to learn the tango… two years to learn the banjo…two years to learn Italian… two years to learn anything…” 

“I am not a motivational speaker, I think passion is highly overrated.” 

“If you get nothing out of the GTD than the 2 minute rule, it will help you the rest of your life.” 

“There is really a golden chalice at the end of this or at least if you understand the whole model.”

“The good and bad news with using evernote for GTD.”

“Collection should be fast and ubiquitous and quick and you need to be emptying out what you’ve been collecting regularly.”

“They all work if you work them (apps for #GTD).” 

“What you don’t want to be doing there is… where is the perfect tool? where is the perfect tool?… that is the productivity porn.”

Items Mentioned in the Show

Get a FREE Audiobook

If you subscribe to an audible’s trial membership using the link (affiliate link) below, you can get one FREE audio book. You could use this to get a copy of “Getting Things Done” in the audio version, read by David himself, which I highly recommend.

Getting Things Done Audio Book - FREE Download for Audile trial membership

 David Allen in brief:

David Allen is widely recognized as the world’s leading expert on personal and organizational productivity. His thirty-year pioneering research and coaching to corporate managers and CEOs of some of America’s most prestigious corporations and institutions has earned him Forbes’ recognition as one of the top five executive coaches in the U.S. and Business 2.0 magazine’s inclusion in their 2006 list of the “50 Who Matter Now.” Time Magazine called his flagship book, “Getting Things Done”, “the definitive business self-help book of the decade.” Fast Company Magazine called David “one of the world’s most influential thinkers” in the arena of personal productivity, for his outstanding programs and writing on time and stress management, the power of aligned focus and vision, and his groundbreaking methodologies in management and executive peak performance.

If you have any comments or questions for this episode, please post them below.

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Article by

Yaaqub Mohamed (Yamo), is the founder of The BA Coach community and host for the #1 ranked business analysis podcast in iTunes. He believes in adding relentless value to the BA community and advancing the practice.  He host this blog, and podcast to help business analysts throughout the world, do analysis better, by providing educational, relevant, and inspiring content. He's the author of 'The Five Pillars of a Great Business Analyst', best selling 'The Ultimate CBAP-CCBA Study Guide' and the creator of the revolutionary 'Ultimate BABOK Kit'. 

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2 Responses to “TBAC 027 | Author Cast : How to Navigate Getting Things Done® & Apply it”

  1. Yamo recommended David’s book as a must read when he interviewed me. I applied the approach and now I recommend it to everyone! I love the calm feeling I have, knowing that nothing will be forgotten.
    A belated thank you to Yamo and David.

  2. […] personal productivity to the next level, this is a must-listen book. You can also listen to the podcast interview I did with David Allen about how he got inspired to write this book and how best to use […]

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